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Maintenance

District 204 maintains two types of student school records: temporary and permanent. Permanent records are maintained for sixty (60) years after a student has graduated, transferred or permanently withdrawn from District 204. Examples of information that is kept in the permanent file includes:

  • Basic identifying information: student and parent names, addresses, student birth date;
  • Academic transcripts: grades, grade level, date of graduation, class rank, grade level achieved, scores on college entrance exams;
  • Attendance records;
  • Health records; and
  • A record of any release of permanent student record information.

Temporary records are maintained for five years after the student has graduated, transferred or permanently withdrawn from District 204. Examples of information that is kept in the temporary file includes: 

  • Disciplinary information, including infractions resulting in expulsion, suspension or other school consequence;
  • Special education records, including IEPs, Section 504 Plans, evaluation results, social developmental studies, psychological assessments, OT/PT/Speech evaluations  and any private reports;
  •  Teacher evaluations, progress monitoring data, anecdotal records;
  • Family background information, including home language surveys;
  • Extracurricular activities, honors and awards;
  • Information provided under the Abused and neglected child Reporting Act;
  • Information from non-educational persons, agencies and organizations; and
  • A record or release of temporary student record information. 

Destruction

This notice contains the destruction schedule for your or your student’s school records as required by rule of the Illinois State Board of Education, Section 375.40(c). As you or your student is permanently withdrawing, transferring, or graduating from Indian Prairie School District 204, you are notified of the schedule below for destruction of the school records. This schedule complies with the Illinois School Student Records Act, 105 ILCS 10/4(e) and (f), requirements that (1) temporary records be retained for at least 5 years after a student’s transfer, withdrawal, or graduation, and (2) permanent records be retained for at least 60 years after a student’s transfer, withdrawal, or graduation. The parent(s)/guardian(s), or the student if he or she is at least 18 years of age at the time of the request, may request a copy of a record at any time prior to the date of destruction listed below. 

  • Class of 2018:
    Temporary records will be destroyed no earlier than July 1, 2023
    Permanent records will be destroyed no earlier than 2078
  • Class of 2019:
    Temporary records will be destroyed no earlier than July 1, 2024
    Permanent records will be destroyed no earlier than 2079
  • Class of 2020:
    Temporary records will be destroyed no earlier than July 1, 2025
    Permanent records will be destroyed no earlier than 2080
  • Class of 2021:
    Temporary records will be destroyed no earlier than July 1, 2026
    Permanent records will be destroyed no earlier than 2081
  • Class of 2022:
    Temporary records will be destroyed no earlier than July 1, 2027      
    Permanent records will be destroyed no earlier than 2082

Transfer of Records to Another Illinois Public School

Notice of a student’s transfer to another school should be given to the building principal in advance so that the records can be prepared to be sent to the new school. According to the Illinois School Student Records Act of 1975 as amended, student records must be transferred to another school in which the student has enrolled or intends to enroll upon request of the records custodian of the other school. Before moving or transferring to a new school, parents are welcome to review and/or request a copy of their child’s school records. Records forwarded to the new school include the permanent and temporary files (including the health file).

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