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Building Rental Information

Note: The 2019-20 Building Rental Application will be available June 7. Please do not use the 2018-19 Application for 2019-20 requests.

Use above Calendar Link to research availability of Gyms or to verify status of an existing Rental Reservation in a GYM. In the Calendar, select DAILY LIST and sort-by LOCATION for the dates you are researching.

If you are looking for YOUR reservation, then sort-by GROUP.

Lined thru listing indicates the date time was booked earlier and has been cancelled. Review other listed events to see if the date/time has been re-booked by another organization.

1. Gyms in Brookdale, Cowlishaw, and Patterson are seldom available.

2. Any Gym is NOT AVAILABLE when:

    • It is already booked to another renter.
      "Confirmed" status means it is booked.
      "Tentative" means it has been requested but not yet Confirmed to renter.
    • Gym-Date in requested building is titled NO RENT DAY
      (see list below of NO RENT dates in Elementary and Middle Schools)
    • School-wide events may not be shown in this View (e.g.: concert, graduation, open house, etc.).
      [Check the school's online calendar at their website for this info.]

3. If gym appears to be available: submit an Application to District Office, or...

4. If you already have an open Reservation (“permit”), email with ALL required details: Your RESERVATION Number, School, specify ‘Gym’, Date(s), Access-time, Start-Time, End-time, activity and estimated attendance). Request addition to your open permit.

Missing information will prevent processing your request. Confirmations will go to the Permit Owner.

Allow 7 working days to process your request. Email requests for add/cancel/change are only accepted from the owner of the open Permit. The Permit owner will receive a CONFIRMATION email if and when the request has been accepted.


No Rent Dates

The following are NO RENT dates in ELEMENTARY SCHOOLS for the 2018-2019 school year: (These dates have been designated for school activities)


  • Aug – All Dates
  • Sep 12-W, 20-TH, 26-W
  • Oct 17-W, 24-W
  • Nov 8-TH, 28-W
  • Dec 5-W, 11-TU, 19-W
  • Jan 23-W, 30-W
  • Feb 7-TH, 13-W, 25-M
  • Mar 4-M, 13-W
  • Apr 10-W, 16-TU, 24-W
  • May 1-W, 15-W


The following are NO RENT dates in MIDDLE SCHOOLS for the 2018-2019 school year: (These dates have been designated for school activities)


  • Aug – All Dates
  • Sep 5-W, 13-TH, 17-M
  • Oct 10-W, 15-M, 22-M
  • Nov 13-TU, 19-M
  • Dec 6-TH, 12-W, 17-M
  • Jan 14-M, 24-TH, 29-TU
  • Feb 4-M, 11-M, 27-W
  • Mar 11-M, 18-M
  • Apr 15-M, 23-TU, 30-TU
  • May 8-W, 13-M


For ALL GRADE LEVELS, Parent/Teacher Conferences, Election Day and the Last Day of School are also NO RENT dates:


  • Nov 1-TH, 5-M, 6-TU
  • Feb 28-TH
  • May 30-TH


Rentals on Holidays may be possible, depending upon personnel availability, but will incur custodial OT charges:


  • Sep 3-M
  • Oct 8-M
  • Nov 21-W, 22-TH, 23-F
  • Dec 24-M, 25-TU
  • Jan 1-TU, 21-M
  • Feb 18-M
  • May 27-M
  • Jul 4-TH


Commonly Accessed Links and Info for Students, Parents and Community


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