- Indian Prairie School District #204
- Building Operations and Maintenance
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Building Operations and Maintenance
Important Files & Resources
View Maintenance Documents
2023-2024 Building Rental Information
Applications are now being accepted from those groups wanting to use Indian Prairie School District facilities during the 2023-24 school year.
2023-2024 Category Deadlines
Deadlines for submitting your packet to the Building Rental Dept. by 3:30pm on:
PTA Events (use modified PTA Building Use Application Form)
- Wednesday, July 19, 2023
Rental Groups requesting the same facilities, days of the week and times for which they were approved during the previous school year (2022-2023). *Please indicate your 22-23 RSVN# for reference and comparison.
- Friday, July 28, 2023
Rental Groups that are new to Indian Prairie School District 204 or Existing Rental Groups who need different or additional facilities, days of the week or times than what their group was approved for during the previous school year (2022-2023).
- Friday, August 11, 2023
Spring Athletic Fields
- Friday, February 9, 2024
- Applications received from a Rental Group with an outstanding balance will not be processed until their account is paid in full. We may ask you to pay in advance for future bookings.
- Applications will be processed by category, after the category has closed.
- Applications received after the Category Deadline date will be processed after all other applications received by their appropriate deadline.
- Please bear in mind, due to the high volume of applications received during this time period, and personnel summer hours, processing may take longer than typical.
***BEFORE completing any application, please review NO RENT DATES below and ensure you are aware, familiar, compliant, and in agreement with all current Building Use Guidelines.
Use this Calendar Link to research availability of Gyms or to verify status of an existing Rental Reservation in a GYM. In the Calendar, select DAILY LIST and sort-by LOCATION for the dates you are researching.
If you are looking for YOUR reservation, then sort-by GROUP.
BEFORE completing any application, please review NO RENT DATES in the dropdown below by clicking here.
Lined thru listing indicates the date time was booked earlier and has been canceled. Review other listed events to see if the date/time has been re-booked by another organization.
1. Gyms in Brookdale, Cowlishaw, and Patterson are seldom available.
2. Any Gym is NOT AVAILABLE when:
- It is already booked to another renter.
"Confirmed" status means it is booked.
"Tentative" means it has been requested but not yet Confirmed to renter. - Gym-Date in requested building is titled NO RENT DAY
(see list below of 2022-23 NO RENT dates below) - School-wide events may not be shown in this View: concert, graduation, open house, etc.
(Check the school's online calendar at their website for this info.)
3. If gym appears to be available: submit an Application to District Office, or...
4. If you already have an open Reservation (permit), email 204-buildingrentals@ipsd.org with ALL required details: Your RESERVATION Number, School, specify Gym, Date(s), Access-time, Start-Time, End-time, activity and estimated attendance. Request addition to your open permit.
Missing information will prevent processing your request. Confirmations will go to the Permit Owner.
Allow 7 working days to process your request.
Email requests for add/cancel/change are only accepted from the owner of the open Permit. The Permit owner will receive a CONFIRMATION email if and when the request has been accepted.
Important Files & Resources
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204 Gym Availability
Use this link to research availability of Gyms or to verify the status of an existing Rental Reservation in a GYM. In the Calendar, select DAILY LIST and sort-by LOCATION for the dates you are researching.
If you are looking for YOUR reservation, then sort-by GROUP.
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For Profit Rental Flyer
Electronic Flyer Distribution for Companies Renting Building Space (pdf)
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Gym Rental Bookings
This Calendar link provides a VIEW of all GYM Rental bookings currently in District 204 schools.
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NO RENT DATES for 2023-24 Dropdown (Click)
NO BUILDING RENTALS (for ALL Buildings and Grade levels)
- Election Set-up Days
- Election Days
- Parent/Teacher Conferences
- Tentative Last Day of School
Rentals on Holiday Days may be possible at the high school level only (depending upon personnel availability) but will incur additional holiday and/or custodial OT charges of $60/hour:
- Labor Day: Monday, September 4, 2023
- Columbus Day/Indigenous Peoples’ Day: Monday, October 9, 2023
- Thanksgiving Break Week: November 20 – 26, 2023
- Winter Break: December 25, 2023 – January 7, 2024
- Martin Luther King, Jr. Day: Monday, January 15, 2024
- President’s Day: Monday, February 19, 2024
- Spring Break Week: March 25 – 31, 2024
- Memorial Day: Monday 27, 2024
The following are ELEMENTARY NO RENT DAYS in Elementary Schools for the 2023-24 school year:
(These dates have been designated for school and PTA activities only).
August
- August 1 – 31, 2023
September
- Monday, September 4, 2023
- Tuesday, September 12, 2023
- Tuesday, September 26, 2023
- Thursday, September 28, 2023
October
- Wednesday, October 4, 2023
- Thursday, October 5, 2023
- Monday, October 9, 2023
- Monday, October 16, 2023
November
- Wednesday, November 1, 2023
- Thursday, November 9, 2023
- Thursday, November 16, 2023
- Week of: November 20 – 26, 2023
- Wednesday, November 29, 2023
December
- Wednesday, December 6, 2023
- Tuesday, December 12, 2023
- Week of: December 25 – 31, 2023
January
- Week of: January 1 – 7, 2024
- Monday, January 15, 2024
- Thursday, January 25, 2024
- Wednesday, January 31, 2024
February
- Wednesday, February 07, 2024
- Thursday, February 15, 2024
- Monday, February 19, 2024
- Monday, February 26, 2024
- Thursday, February 29, 2024
March
- Wednesday, March 13, 2024
- Monday, March 18, 2024
- Last week of March: 25 - 31, 2024
April
- Wednesday, April 10, 2024
- Thursday, April 18, 2024
- Tuesday, April 23, 2024
- Monday, April 29, 2024
May
- Wednesday, May 1, 2024
- Monday, May 20, 2024
- Tuesday, May 21, 2024
- Monday, May 27, 2024
- Friday, May 31, 2024
The following are MIDDLE SCHOOL NO RENT DAYS in for the 2023-24 school year:
(These dates have been designated for school activities and PTA only).
August
- August 1 – 31, 2023
September
- Monday, September 4, 2023
- Thursday, September 14, 2023
- Tuesday, September 19, 2023
October
- Monday, October 9, 2023
- Wednesday, October 11, 2023
- Monday, October 23, 2023
- Wednesday, October 25, 2023
November
- Thursday, November 2, 2023
- Wednesday, November 8, 2023
- Thursday, November 16, 2023
- Week of: November 20 – 26, 2023
- Tuesday, November 28, 2023
December:
- Tuesday, December 5, 2023
- Monday, December 11, 2023
- Week of December 25 – 31, 2023
January
- Week of: January 1 – 7, 2024
- Monday, January 15, 2024
- Wednesday, January 24, 2024
- Monday, January 29, 2024
February:
- Monday, February 5, 2024
- Tuesday, February 13, 2024
- Monday, February 19, 2024
- Tuesday, February 20, 2024
- Thursday, February 29, 2024
March
- Wednesday, March 6, 2024
- Week of: March 25 – 31, 2024
April
- Thursday, April 11, 2024
- Wednesday, April 17, 2024
- Wednesday, April 24, 2024
May
- Monday, May 6, 2024
- Monday, May 13, 2024
- Wednesday, May 15, 2024
- Monday, May 27, 2024
- Friday, May 31, 2024